We warehouse inactive banking records in a secure, access-controlled facility — barcoded and logged on intake, so a specific file can be found and returned to you without a room full of filing cabinets sitting at your branch.
A branch that's been open a decade or more usually ends up with a back room nobody wants to deal with — box files stacked to the ceiling, retention dates nobody's tracked in years, and no real way to find one specific file without going through all of them.
We take that room off your hands. Every box gets logged and barcoded on the way in, so it comes back out just as easily — and nothing gets destroyed until you've confirmed its retention period is actually up.
Most branches use this as a middle step — records that are past active use but not yet past their retention date move here instead of sitting in a back room, and they move on to destruction only once you've signed off on it.
Every box is tracked from the moment it leaves your branch to the moment it's destroyed or returned.
Every box is barcoded and logged on intake, so a specific file can be located and pulled without searching shelf by shelf.
Entry is logged and restricted — nobody handles your records without it being on record.
Storage racks and facility conditions built to reduce fire risk and pest damage over long retention periods.
We track each box's retention period so nothing gets destroyed early or kept past when it should be.
Every movement in and out of storage is logged against a named recipient — no gaps in who handled what, when.
Need a file back? We pull it, log the handover, and get it back to your branch.
Nothing goes into storage without being logged first. Boxes are tagged by category and date, so a single file can be pulled without opening ten boxes to find it.
Branch storage rooms fill up, aren't purpose-built for long-term paper storage, and nobody's actively tracking retention dates. Ours is a dedicated facility with intake logging, retention tracking, and controlled access — the records are off your premises but not out of reach.
The same categories we handle for destruction — vouchers, loan files, KYC documents, statements, cheque books — anything still inside its retention period that you don't need on hand day to day.
Send us the box or file reference and we'll pull it, log who it's going to, and deliver it back to your branch.
We flag it and confirm with you before it moves to destruction — nothing gets shredded without sign-off, and you get the same Certificate of Destruction as any other job.
Access to the facility is restricted and logged, and every box movement is recorded against a named recipient — the same chain-of-custody standard we apply to record destruction and branch shifting.